Executive Administrative Assistant

Wanda Duran 

Orlando, FL

Email: durancw@gmail.com

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EXPERIENCE:

Vertigo                                                                                           Feb 2013 – Sep 2013

Administration                                                  Administrative Assistant (Contractor)

 

  • Provided Administrative support to the Chief Financial Officer and HR Manager.  
  • Processing invoices for payment, and reconciling any invoice discrepancies. 
  • Prepared employees payroll and the distribution of checks. 
  • Review and process staff working schedule, and setting up new accounts. 
  • Assisted with all HR procurement consisting of new recruits documentation desk allocation, ID’s, payroll etc.
  • Compute end of day transactions, prepare bank deposit, and record all entries.
  • Interact daily with vendors, building management, faculties, and customers.

 

VacationCity Inc.                                                                           Oct 2011 – Oct 2012

Administration                                                                               Executive Assistant

 

  • Provided administrative support to the President, and Sales Team.   
  • Maintained President Calendar and coordinate all his meetings and conferences.
  • Handled high volume of phone calls with customers, vendors and staff. 
  • Assist the Sales team with processing all data entry for new accounts, and setting up new vendors. 
  • Liaison between parent company in USA, and Sales and Reservation dept in Costa Rica. 
  • Prepared payroll, transactions for bank deposits, review staff hourly time cards. 
  • Reconciled discrepancies, all accounts payable, and ordering supplies. 
  • Coordinated travel arrangements, processing expenses, handled all confidential and personal documents 

 

Deutsche Bank                                                                               Aug 2006 – May 2010

Global Private Equities                                                                  Executive Assistant

 

  • Provided administrative support to the Sr. Managing Director, and four Directors.   
  • Heavy calendar management of all internal and external meetings.
  • Extensive communication with customers, senior management and staff thru out various countries.
  • Coordinated meetings, conference calls, review and respond to emails, approve various request on behalf of MD, and do whatever needs to be done to organize the managers day-to-day work schedule.
  • Coordinated extensive travel arrangements, and reconciled Amex statements (personal & business).
  • Handled HR procurement, enter new recruits into the system, set-up new recruit package, staff PTO, benefits, on boarding, reviewed and processed dept invoices, office supplies and building management, facilities, vendors, assure new recruit workstation is complete.
  • Maintain high confidentiality on various business and personal matters.

 

Wanda Duran                                                                      Page 2 of 2

 

New York Stock Exchange                                                           Jan 2004 – July 2006

Technology Infrastructure Services                                             Executive Assistant

 

  • Provided full administrative support to the CTO/Managing Director, and 4 Directors.
  • Heavy calendar management of all internal and external meetings.
  • Coordinated and approved extensive travel arrangements and processed expenses.
  • Processed and reconciled invoices for payment, and Amex statement.
  • Created Purchase Orders, ordered all equipment, software, and office supplies.
  • Daily liaison with all departments, senior management and vendors.
  • Maintained all office procurement, ordering office supplies and liaison with vendors
  • Ensured that all Statement of Work and contracts are updated accordingly.
  • Maintained departmental time sheets and vacation schedule.

 

Chubb Financial Solutions                                                          July 2002 – June 2003

Legal Department                                                                        Sr. Administrative Assistant 

 

  • Provided full administrative support to the Senior General Counsel and one Attorney.
  • Prepared various legal documents (proposals, letters, and contract’s).
  • Maintained and update client data base, and interface daily with clients.
  • Maintained accurate and clear minutes for all meetings.
  • Heavy calendar management and scheduling of all meetings.
  • Inputted and updated various spreadsheets on a daily basis.
  • *Reviewed and processed all legal bills and interfaced with other counsel as needed.
  • Other responsibilities included faxing, emailing, and ordering of office supplies.

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Skills:  MS Word, Excel, PowerPoint, Lotus Notes, Outlook, P2P System, Concur, SAP, SharePoint,

           iProcurement, Outlook, Bio Trak. 

 

EducationMay- 2004 – CUNY (Borough of Manhattan Community College), New York, NY

                    Associate Degree: Business Administration, Minor: Computer Science.

                   2008-2009 Virginia College - Pursuing Bachelor Degree (Completed 1 year)

  • ID#: 77472
  • Location: Orlando, FL , 32825

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