Health Systems Specialist
Incumbent is an experienced health care professional with demonstrated leadership skills in managing administrative and clinical operations, establishing effective interdisciplinary relationships, and promoting effective communication and optimal customer service. This Health Systems Specialist position will serve in an executive staff support capacity for the Nursing Service, Sterile Processing Service, Community Living Center (CLC), as well as for the many special focus programs aligned under the Office of Patient Care Services. Duties include but are not limited to:
Acts as an organization resource person providing support to service chiefs, administrative officers, and program officials. Links individuals and programs between clinics and with the corporate headquarters. Analyzes and recommends actions that will achieve desired objectives for services under the Associate Director, PCS. Conducts statistical analyses of nation-wide VHA Medical Centers of similar complexity utilizing reports scaled to approximate workloads to determine variation for national median and both upper and lower control limits. Coordinates a strategic planning process with senior leadership including deployment of the plan throughout the organization. Develops written communication (correspondence, action plans and reports) provided to stakeholders. Develops user-friendly, on-going management reporting systems that reflect customer, stakeholders, and senior management's needs for information. Ensures all technical, legal and public relations requirements are met for services and programs under the Associate Director, PCS. Evaluates short and long-range staffing, planning for services under the Associate Director, PCS. Evaluates and highlights best practices throughout the VISN. Identifies areas of risk to the organization or gaps in performance and takes actions to implement change. Knowledge of administrative and clinical services. Knowledge of policies and directives originating from VACO, VISN 8 Network and office of the Associate Director, PCS. Plans studies and prepares programs and organizational strategies for identifying opportunities to improve patient access and efficiency. Plans, organizes, and directs group studies and activities to present convincing recommendations to management. Provides staff support for governance committees under the Associate Director, PCS. Utilizes management skills to collect, review and develop comprehensive business plans for expansions and/or new initiatives. Utilizes various programs for tracking data sources for services under the Associate Director, PCS. Utilizes knowledge of local policies and directives to initiate changes and/or revisions as appropriate. Utilizes principles of continuous quality improvement such as Lean, Six Sigma, etc. Utilizes the VHA resource allocation model. Work Schedule:
Monday through Friday 8:
00am to 4:
30pm. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Health Systems Specialist/PD06010O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade, GS-12, in the normal line of progression for the occupation in the organization. Must have Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position:
Organizational Awareness:
Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Interpersonal Effectiveness:
Demonstrates mastery of interpersonal interaction, encourages diversity, develops collaborative relationships, and contributes to a culture of civility and trust. Organizational Development:
Knowledge of the principles of organizational development and change management theories, and their applications. Organizational Performance Analysis:
Knowledge of the methods, techniques, and tools used to analyze program, organizational, and mission performance; includes methods that deliver key performance information used to inform decisions, actions, communications, and accountability systems. Written Communication:
Expresses facts and ideas in writing in a succinct and organized manner. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Physical demands range from sedentary to long periods of walking or standing to observe and study work operations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Acts as an organization resource person providing support to service chiefs, administrative officers, and program officials. Links individuals and programs between clinics and with the corporate headquarters. Analyzes and recommends actions that will achieve desired objectives for services under the Associate Director, PCS. Conducts statistical analyses of nation-wide VHA Medical Centers of similar complexity utilizing reports scaled to approximate workloads to determine variation for national median and both upper and lower control limits. Coordinates a strategic planning process with senior leadership including deployment of the plan throughout the organization. Develops written communication (correspondence, action plans and reports) provided to stakeholders. Develops user-friendly, on-going management reporting systems that reflect customer, stakeholders, and senior management's needs for information. Ensures all technical, legal and public relations requirements are met for services and programs under the Associate Director, PCS. Evaluates short and long-range staffing, planning for services under the Associate Director, PCS. Evaluates and highlights best practices throughout the VISN. Identifies areas of risk to the organization or gaps in performance and takes actions to implement change. Knowledge of administrative and clinical services. Knowledge of policies and directives originating from VACO, VISN 8 Network and office of the Associate Director, PCS. Plans studies and prepares programs and organizational strategies for identifying opportunities to improve patient access and efficiency. Plans, organizes, and directs group studies and activities to present convincing recommendations to management. Provides staff support for governance committees under the Associate Director, PCS. Utilizes management skills to collect, review and develop comprehensive business plans for expansions and/or new initiatives. Utilizes various programs for tracking data sources for services under the Associate Director, PCS. Utilizes knowledge of local policies and directives to initiate changes and/or revisions as appropriate. Utilizes principles of continuous quality improvement such as Lean, Six Sigma, etc. Utilizes the VHA resource allocation model. Work Schedule:
Monday through Friday 8:
00am to 4:
30pm. Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Health Systems Specialist/PD06010O Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade, GS-12, in the normal line of progression for the occupation in the organization. Must have Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position:
Organizational Awareness:
Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Interpersonal Effectiveness:
Demonstrates mastery of interpersonal interaction, encourages diversity, develops collaborative relationships, and contributes to a culture of civility and trust. Organizational Development:
Knowledge of the principles of organizational development and change management theories, and their applications. Organizational Performance Analysis:
Knowledge of the methods, techniques, and tools used to analyze program, organizational, and mission performance; includes methods that deliver key performance information used to inform decisions, actions, communications, and accountability systems. Written Communication:
Expresses facts and ideas in writing in a succinct and organized manner. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Physical demands range from sedentary to long periods of walking or standing to observe and study work operations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0671 Health System Specialist - Salary Range:
$91,231 to $118,603 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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