Brasfield & Gorrie, LLC
Responsibilities:
The Project Assistant is primarily responsible for providing administrative support to the project team(s).
Responsibilities and Essential Duties include the following (other duties may be assigned):
Day to day administrative support for project management team(s), includes but not limited to creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
Prepare expense reports and book travel using Concur Travel and Expense for project team(s).
Assist PM with creating project in Project Data Management (PDM) software.
Assist with electronic job start up in project management systems.
Assist with obtaining insurance, permits, licenses and jobsite mobilization.
Act as the lead in ensuring a Notice of Commencement has been filed.
Create and maintain all electronic project files.
Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign.
Assist project management team with change order management process.
Assist team with material status tracking on subcontracts and purchase orders - create logs, coordinate delivery dates, etc.
Act as a liaison between other departments and the project team to fulfill project needs.
Request, receive and assist with the monthly sub pay application process, including reviewing pay apps and lien waivers then notify project manager pay apps are ready to approve.
Assist in preparing and distributing owner billing.
Prepare, distribute, and manage closeout documentation required by contract.
Verify all electronic project files are complete and ready to store in the Closed folder.
Enter employee time in JD Edwards system.
Education - Skills - Knowledge - Qualifications &
Experience:
Bachelor's degree preferredMinimum of one year of work experience in an office environmentStrong verbal and written communication skillsWorking proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPointWorking proficiency in Bluebeam strongly preferredAptitude to learn new computer applications and softwareExcellent customer service skillsPositive attitudeProven self-starterDetailed oriented with the ability to recognize discrepanciesAbility to work in a team environment as well as independentlyMust thrive in a fast-paced work environmentAbility to successfully prioritize multiple tasks with competing deadlinesAbility to maintain a high level of confidentialityObtain notary certification in applicable countyAbout the Company:
Brasfield & Gorrie, LLC.
Estimated Salary: $20 to $28 per hour based on qualifications.
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