Inhouse Administrative Assistant
Westgate Resorts Westgate Resorts Orlando, FL Orlando, FL Full-time Full-time From $16.
50 an hour From $16.
50 an hour 14 days ago 14 days ago 14 days ago Job description SUMMARY To receive, track and organize all In-House tours, II/Exchanger tours, etc.
Handles customer service inquiries and complaints pertaining to In-House tours.
General office duties might include creating and distributing memos, filing, copies.
Liaison for reservation issues.
Assist Sales Support Director with any administrative duties that are needed.
May be responsible for timekeeping if needed.
Responsible for payroll for Independent Contractors.
ESSENTIAL DUTIES AND RESPONSIBILITIES includes, but not limited to, the following.
Other duties may be assigned.
Maintain Central Filing System - Filing arrival notices after sales rep have sign their slips by tour date Open and Close sales floor; Sending out end of day gifting email and sales #'s for that current day to Sales Director Updates on arrival reports - Running arrival reports for In-House on a daily basis in order to get the information new referral add ons Distribution of arrival notices - the proper distribution of the arrival notices on a daily basis Customer service - answering the phones properly, answering questions for sales rep and specialty tours, researching information for sales reps and specialty tours when needed Computer skills - Ability to operate a computer and knowledge of Microsoft Word and Excel Reports - running reports as needed for Sales and Sales Support Management including but not limited to All Rate Codes report, Projection repot, Check Ins report Maintain inventory of supplies for the office and cleaning, send requests for orders to the designated purchaser; restock when necessary Handle all paperwork, admin, etc.
through HR, Payroll, and with Commissions Dept for Hiring, Transfer, Promotion, and terms for IC reps.
Sign off on PARs and send to Director of Sales to sign off on PARs.
Liaison for HR:
Hiring, Terms for IC reps, contracts for reps, PARs for reps, etc.
Update information for IC reps with SAMS and Connie Sharp in Comm.
Dept Ensure accuracy, completeness, and timeliness of all duties requested by Sales Support Director Establish procedures that implement operational and departmental policies Print and distribute survey's for In-House tours, account information for In-House owners Research commission questions from reps Prepare monthly, weekly, etc.
reports and summaries for Sales Support Director as needed Processing deals and handling cash/credit card purchase as well as batching out and settling credit card machine Assigning inventory correctly for the purchase of Timeshares Coordinate with Contract through Microsoft Teams to process deals on the back end Closing out all tours once completed with correct Sales Manager and Rep Make sure tablet and supply cabinets are locked, lights turned off and office doors are locked SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED);or one to three months related experience and/ or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS Not applicable.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit.
Occasionally required to stand and walk.
The employee must occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is moderate noise (example:
business office with computers and printers, heavy traffic.
) Job Type:
Full-time Salary:
From $16.
50 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft PowerPoint:
1 year (Preferred) Work Location:
Hybrid remote in Orlando, FL 32819 Job Type:
Full-time Pay:
From $16.
50 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Work Location:
Hybrid remote in Orlando, FL 32819 401(k) Dental insurance Health insurance Paid time off Vision insurance 8 hour shift Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required) Microsoft Excel:
1 year (Preferred) Microsoft PowerPoint:
1 year (Preferred) 401(k) Dental insurance Health insurance Paid time off Vision insurance 8 hour shift Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required) Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
50 an hour From $16.
50 an hour 14 days ago 14 days ago 14 days ago Job description SUMMARY To receive, track and organize all In-House tours, II/Exchanger tours, etc.
Handles customer service inquiries and complaints pertaining to In-House tours.
General office duties might include creating and distributing memos, filing, copies.
Liaison for reservation issues.
Assist Sales Support Director with any administrative duties that are needed.
May be responsible for timekeeping if needed.
Responsible for payroll for Independent Contractors.
ESSENTIAL DUTIES AND RESPONSIBILITIES includes, but not limited to, the following.
Other duties may be assigned.
Maintain Central Filing System - Filing arrival notices after sales rep have sign their slips by tour date Open and Close sales floor; Sending out end of day gifting email and sales #'s for that current day to Sales Director Updates on arrival reports - Running arrival reports for In-House on a daily basis in order to get the information new referral add ons Distribution of arrival notices - the proper distribution of the arrival notices on a daily basis Customer service - answering the phones properly, answering questions for sales rep and specialty tours, researching information for sales reps and specialty tours when needed Computer skills - Ability to operate a computer and knowledge of Microsoft Word and Excel Reports - running reports as needed for Sales and Sales Support Management including but not limited to All Rate Codes report, Projection repot, Check Ins report Maintain inventory of supplies for the office and cleaning, send requests for orders to the designated purchaser; restock when necessary Handle all paperwork, admin, etc.
through HR, Payroll, and with Commissions Dept for Hiring, Transfer, Promotion, and terms for IC reps.
Sign off on PARs and send to Director of Sales to sign off on PARs.
Liaison for HR:
Hiring, Terms for IC reps, contracts for reps, PARs for reps, etc.
Update information for IC reps with SAMS and Connie Sharp in Comm.
Dept Ensure accuracy, completeness, and timeliness of all duties requested by Sales Support Director Establish procedures that implement operational and departmental policies Print and distribute survey's for In-House tours, account information for In-House owners Research commission questions from reps Prepare monthly, weekly, etc.
reports and summaries for Sales Support Director as needed Processing deals and handling cash/credit card purchase as well as batching out and settling credit card machine Assigning inventory correctly for the purchase of Timeshares Coordinate with Contract through Microsoft Teams to process deals on the back end Closing out all tours once completed with correct Sales Manager and Rep Make sure tablet and supply cabinets are locked, lights turned off and office doors are locked SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED);or one to three months related experience and/ or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS Not applicable.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit.
Occasionally required to stand and walk.
The employee must occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is moderate noise (example:
business office with computers and printers, heavy traffic.
) Job Type:
Full-time Salary:
From $16.
50 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft PowerPoint:
1 year (Preferred) Work Location:
Hybrid remote in Orlando, FL 32819 Job Type:
Full-time Pay:
From $16.
50 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Work Location:
Hybrid remote in Orlando, FL 32819 401(k) Dental insurance Health insurance Paid time off Vision insurance 8 hour shift Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required) Microsoft Excel:
1 year (Preferred) Microsoft PowerPoint:
1 year (Preferred) 401(k) Dental insurance Health insurance Paid time off Vision insurance 8 hour shift Orlando, FL 32819:
Reliably commute or planning to relocate before starting work (Required) Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
